Multiples Employees contract can be renewed thru 'Contract Renewal Batch Process' page under WorkFlow
New Request -> Contract Renewal Batch Process
Renewal Batch Process.
What all details the Requestor has to enter in Contract Renewal?
- Company - Company selection
- List all Pending Renewals
- Checkbox selection; once selected, all the pending renewal up to ‘To Date’ will be listed
- In this case ‘From Date’ will not be captured
- From Date - Date selection to filter the contract ending employees from this date; this will validate against the contract end date
- To Date - Date selection to filter the contract ending employees up to this date; this will validate against the contract end date.
- Search button click - Will list the contract renewal required employees as per selection
- Employee selection from grid
- Select Contract renewal required employees
- Auto Renewal Set employees cannot be selected here, it gets automatically renewed
- Year - Automatically shown the previous contract Year and user can modify the contract year if required
- Months - Automatically shown the previous contract Months and user can modify the contract months if required
- New End Date - This is automatically calculated as last contract end date + Year + Months
- Comments - Free text area to enter the required comments
What is the role of Approver task owners and Update Contract Renewal task owner?
The Approver task owners can edit the required fields like contract Year, Months, Comments and have to approve the request.
The Update Contract Renewal task owner can edit the required fields like contract Year, Months and Comments. There is option to attach the soft copy of new contract if required by clicking the attachment icon.
Who all can do the Contract Renewal Workflow?
Workflow permitted user can search contract renewal employees, the employees listing is filtered based permitted organization employees (login user’s assigned role’s permitted organization’s employees).
What are the tasks available in Contract Renewal workflow?
There are many functional and approval tasks available in contract renewal. The task list is added in the process view.
When the Employee Contract Renewal will get affected?
If the previous contract of the employee is expired then the renewed contract will gets affected upon the completion of the workflow. If the previous contract of the employee is not expired then the renewed contract will gets affected on the expiry date of previous contract upon the SQL job configured on the server, and the renewed contract details can be viewed by clicking the view icon in the Personnel Information-> Contracts & Benefits page under ‘Is Contract Renewed’ flag.
What is the Business Rule of Contract Renewal?
The Business Rule describes the contract renewal workflow tasks, actions of each task, description of each and the next task owner.